Trucking money term
Invoice aging
Invoice aging is a way of sorting your unpaid invoices by how long they have been outstanding, usually in buckets of current, 1-30, 31-60, 61-90 and over 90 days, so you can see which brokers owe you and how late they are.
In practice
A trucking company's aging report usually lists invoices by broker. The total shows how much money you have earned but not received; the buckets show where it is stuck.
EXAMPLE
Made-up carrier and amounts.
What to do with it:
- Call on day one past due, not day thirty. Most late payments are a missing document, not a broker in trouble.
- Check the paperwork first. A rate confirmation that doesn't match the invoice, or a bill of lading without a signature, is the most common reason a broker hasn't paid.
- Note repeat slow payers and price their future loads, or choose quick pay on them.
- Over 60 days, follow the broker's dispute process and consider a claim against the broker's bond.
Software makes this automatic: see trucking accounting software, and for driver settlements tied to paid invoices, trucking payroll software. If slow invoices are a pattern, compare broker quick pay with factoring in the quick pay vs factoring calculator.
Brokers who pay on time make the aging report short. Our dispatch for owner-operators checks a broker's payment record before offering you a load. More terms are in the trucking money dictionary.
Quick questions
What is an accounts receivable aging report?
A report from your bookkeeping software or factoring portal that lists every unpaid invoice by customer and age bucket. It is the fastest way to see which brokers pay late and how much of your earned money is still out.
How often should a carrier check invoice aging?
Weekly. A one-truck carrier with a few late invoices can be short on fuel money within a month, so catching a slow payer at 35 days is far better than finding it at 75.
Written by
Updated October 2026. Every rate and date on this page has its source and the date we checked it. How we research